Tag Archives: time management

What you can do during a slow day at work

Downtime at work

 

Have you ever experienced one of those days when you are bored at work? Downtime is a rare occurrence in the workplace, however most probably you will only have one of those slow days every once in a while. Sadly most employees don’t know how to maximize their downtime because slow days don’t come around that often. In most cases, employees shift into “low gear” and undertake menial tasks like clean their desks, complete personal tasks, or surf the internet. During slow times at work you should take the opportunity to make the most of your time.

Here are a few things that you can do on a slow boring day at work…

Look at your schedule and plan for tomorrow. Take the time to look ahead and plan for the upcoming days and weeks ahead. Take the time to complete all your personal work tasks that you have been leaving for a rainy day. Look at your to do list and try complete some of them.  Take the time to get ahead and make a dent into longer term, back burner projects.

Network with colleagues. Keep abreast of industry trends and remain visible among fellow professionals by networking with your colleagues. Networking will enhance your visibility in your industry and improve your reputation. Contact former colleagues with whom you have lost contact with. You might learn about some new tricks of the trade, find new vendors, or find out about new leads to new hires.

Get your paperwork in order and organized. Slow days in the workplace is the perfect time to catch up on paperwork and answer all those messages in your Inbox that you never get around too. Organizing and getting your paperwork and information monster in order will make you feel good and up to date.

Review and evaluate your career goals. Take the time to evaluate both your professional and personal goals and intentions for the short, medium and log term. This is crucial for your future growth and prosperity. Consider your current goals and intentions and perhaps think about updating these goals.

Make a list of your work accomplishments. Most employees never take the time to track their work accomplishments. A slow day at work is the perfect opportunity to look at what you have done and accomplished. This list could come in handy when a new position opens up in your company or if you are up for a promotion.

Continue with your education and training. During any downtime at work, take the time to catch up and read all those magazine articles that you have been meaning to read. Watch a webinar, read some blog articles or interact with other professionals in an online forum.

Arrange some time to meet with your boss. Take the time to reflect on projects sitting on your desk, evaluate your goals and objectives, and catch your breath during any downtime at work. Arrange some time to meet with your boss in person or write a report conveying your achievements and future steps you want take.

Socialize with team members. Downtime at work is a good time to interact with fellow team members or even your boss. Go out for lunch with your team or even your boss and discuss the bigger picture, the department’s or company mission, or simply take the time to bond with your team members.

Get some exercise. Take the time to go for a walk, run, or go to the gym and clear your mind.

Volunteer and assist a team member. Take the time to help a fellow team who might be lagging behind with his or her work. This will allow you helps those who are not having a slow day and are swamped with work. You might also pick up some new skills which might help with your personal career advancement or just be some time to have some fun, not to mention helping a colleague.

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Keep it Real

 

At Staff Training we pride ourselves on “Keeping it Real”.

This is because as South Africans in business we face problems that are entirely unique to us. Problems that require real solutions to be implemented not next month or in the new quarter but straight away, hence the highly practical approach we bring to all our workshops.

In addition to this we’ve chosen to keep the size of our workshops relatively small (with a max of around 16 delegates) and encourage attendees to bring their own, real, everyday challenges to the table so together we can hash them out and provide real, immediately implementable solutions.

To give you an idea of what this means consider a delegate we recently had attend one of our Stress and Time Management workshops in Cape Town.

This delegate had, three months previously, met us at a Sales Training workshop where he introduced himself as the branch manager of a three-man store that had opened eight months previously.

 

Month nine he doubled his monthly set target, month ten he nearly doubled what he did in month nine and month 11 again saw him double his set target. Coincidentally this is also when he called up Staff Training for a Stress and Time Management workshop to help him deal with the added stress of the increased sales!

This is music to our ears!

New challenges (like learning to deal with an increase in sales) are a good thing, they mean we’re moving forward and also present us with the opportunity to improve, change bad habits and develop new, better ones.

Staff Training offers more than 30 training workshops, from Assertiveness and Time Management to Receptionists and Managers (and everything in between) either in-house or open hosted across South Africa at highly affordable rates.

Perfect for both individuals as well as entire staff complements (for whom we will customise any workshop to suit the business’s desired outcome) Staff Training’s one- and two-day workshops are geared towards providing real solutions to real problems in the most direct way possible.

Staff Training is a South African soft skills training provider. Visit our website for a full list of our +30 workshops or email info@StaffTraining.co.za for more information.

 

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MAKE THE MOST OF YOUR TIME

A common concern I hear as a coach is how to manage time. Whether you are a business executive, challenged by the demands of a high pressurized job; or a stay at home mom, struggling to meet the demands of your children and husband; or a working parent, desperate to find balance between family and career; time just doesn’t seem to be on anyone’s side!

 

Here are my tips on how to make time work for you:

Distinguish between URGENT and IMPORTANT. So often we are running around doing urgent things, but not everything that is urgent is important. Have a look at your priorities and decide which are the most important, then determine their level of urgency. Complete the list in that order.

Get HELP! It is not always easy to ask for help, or to admit you need it. Asking for help is not a sign of weakness, rather a courageous step in acknowledging what is important and doing whatever is necessary to get it done. We cannot achieve our dreams by ourselves. Find support around you, by either delegating to team members, phoning a friend, or hiring some help.

Do the things you avoid FIRST. I like to get the things I least like doing out of the way first thing in the morning, then I have the rest of the day to focus on the things I enjoy. I find my day is a lot more pleasant and productive. Instead of having this “thing” hanging over my head.

Start EARLIER or end later. There is more time in the day, we just need to choose how we use those times. I find getting up earlier allows me time to do the important things first, without distraction. There is always time in the day, but it’s the choice on how we use our time, that makes the difference.

Are you BUSY doing NOTHING? As much as technology is helping us, I find that it can be very distracting and is taking up too much of our valuable time. Facebook, Twitter, email etc. is becoming all consuming. And we are distracting ourselves from what is really important. Limit your time on social media sites and email to twice a day. It’s amazing how much time this will free you to focus on the important things.

Make sure there is time for YOU. Too often we spend all our time running after others, making sure their needs are met. When it comes to managing your time, you need to ensure that you make time for yourself, whether its going to gym, spending time with friends, or taking part in an enjoyable hobby.

And finally the most important thing to do with our time is to use it WISELY. Life is short. So take the time to ask yourself important questions: Where is my life headed? Am I happy with the direction my life is going? Am I making the most of my talents and abilities? If I keep on spending my time like I currently am, where will I be 10 years from now?

Your time, is just that, your time! Live intentionally and make every moment count.

 

Where does the time go?

Time seems to be flying by, and for many of us the goals we set in January are fading away as quickly as the winter sun. If you need some mid year motivation to achieve your goals, or at least get back in the drivers seat of your life, join me for an inspiring and fun day.

The MID YEAR MOTIVATION SEMINAR is a 1 day interactive and personal journey, where you can step back and look at your life holistically. It’s a chance for you to take the time to evaluate where you are headed… Is it where you want to go? If not, how do you get to where you want to be?

A small change now will impact greatly on your future.

DATE: Saturday 2 July 2011
PLACE: Venue to be advised, (Johannesburg, Northern Suburbs, Fourways area)
TIME: 09h00 – 16h00
COST: R550 per person
SPECIAL: Bring a friend and you each receive a 25% discount
INCLUDES: Refreshments, Lunch and Seminar Notes PLUS lucky draws!

TO BOOK: Email Jacqui on jacqui@fullife-coach.com or call on 082 598 1264

For more information visit our website www.fullife-coach.com

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Design Network Associates Promotion

WHY TIME MANAGEMENT FAILS?

Most of us feel the stress and pressure of the 21st Century. We all make do with less, are on call 24/7 and have overflowing inboxes.  We get bombarded with guides on how to manage our time more efficiently…

How come we still feel frazzled and frustrated?

Most time management systems offer band-aid solutions to the life equivalent of a broken leg…or patching a flat tire with chewing gum. For real time management change, you have to consider these reasons…

“One-size fits all systems”, Ignoring what’s important to you, Doing things you don’t really need to do and, The ‘disorganised’ myth.

At DNA we have developed processes that target individuals, so that individuals can understand their individual challenges and how to develop individual solutions.

Many delegates have benefited from the personal attention and organisation and productivity processes that are taught in this workshop. This is a practical and informative workshop that will make a difference to the way you manage your time and yourself!

UPCOMING DATES & VENUES:

28 January 2010, hosted at the King George’s Guest House, Port Elizabeth
29 January 2010, hosted at Shanguni Lodge, Edenvale, Johannesburg
17 February 2010, hosted at Spinnakers on the Bay, Bloubergstrand, Cape Town

Special: R1550.00 per person excluding VAT. Call us now for more details and bookings!

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Ignite business services

Ignite business services offers energized facilitation and training services which are customized according to a companies needs, focused on enhancing the sustainability of the program and the learning. Ignite is passionate about making a difference and adding value to your business.

They specialize in communication, sales, customer service.

The Team

“Sacha has provided the solution by strategically breaking down the problem to the most basic form and creating a practical, easy to use, step-by-step programme that is fun, enjoyable and easy to adapt to; at any level. I would recommend her to any organisation trying to get their staff motivated and productive. She assisted with staff retention and record breaking sales months.

The workshops have been priceless” Momentum 2007

Sacha Traub has spent the last decade conquering and mastering the sales and service industry. Identifying a gap in the market, Sacha devised training materials to aid the development of staff and management to assist in creating a holistic, productive and powerful work force. Sacha is successful in empowering individuals to learn, improve and take pride in every aspect of what they do. By providing people with accessible skills and knowledge she has enabled many to open doors of opportunity and hope, while helping to dispel any possible fears and low self-esteem. Sacha gives people the awareness to pioneer change, both personally and professionally.

Her overseas work experience has given her great insight into a 6-Star customer service culture, acknowledging the importance of achieving optimum sales productivity. These results are achieved through interactive, fun training that is simple and practical providing immediate an impact within your business.

‘Phenomenal, inspirational, powerful’ are all words that are often used when describing Sacha Traub and her facilitating techniques/workshops.

“Sacha’s presentation skills are excellent. Her attention to detail and getting the message across are great strengths. All staff were complimentary about her knowledge and confidence. She has been instrumental in equipping our staff with necessary skills to increase retail sales and guest communication”

 

Focus areas:

Delight your client
Ignite your sales
Time management
Supervisory skills
Performance management
Ignite your interactions
Telephone and Admin skills
Motivational workshops
Cultural diversity
Assertiveness
Change and conflict management

Most popular new course this quarter: Cultural Diversity
Most requested existing course- Ignite your interactions
Most popular basic skills course- Telephone skills

Discount Policy : They also have  discount policy for every 3 people booked the 4th is free.

Why are they different:

Their personal relationships with clients
No minimum number of people to train
Fun and interactive training
Cost effective
Onsite or offsite
Discount policy

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