We are all confronted with productivity issues on a daily basis and there are only 24 hours in day. But somehow there are some people who always have twice the amount of time and the ability to get things done even when juggling multiple projects. How do they achieve their goals and objectives without fail?
Productivity is a combination of both intelligent planning and focused efforts. It is always a challenge to stay productive at work and home. We all know that great feeling after leaving the work after an ultra-productive day. With the right attitude and approach, you can make every day productive. It is not about working longer hours, rather it is about working smarter.
Here are a few tips to improve you productivity:
Deal with things as they happen – Avoid saving emails or phone calls for later. As things get your attention you should act on it, delegate it or delete.
Always prepare for tomorrow before leaving work – It is a good idea and habit to spend some time at the end of each day preparing for the tomorrow. This helps you understand what you have accomplished during the day and will promote a productive day tomorrow.
Don’t get distracted by your Inbox – Try not letting your email to be a constant interruption. Try checking your email at designated times and take advantage of features that prioritize messages by sender. Set alerts for more important clients, customers, and vendors.
Always do the worst tasks at the start of each day – Avoid procrastination and deal with the most dreaded tasks and items on your to-do list at the start of every day.
Take time and go off the grid – Don’t be afraid to go off the grid when you need to. Leave your contact number with a trusted person who will filter all enquiries. Going off the grid can help to complete high-priority projects and tasks.
Stick to meeting schedules – Meeting are generally the biggest waste of time and can drag on forever if not managed well. Sticking to meeting schedules will keep everyone focused and efficient.
Avoid social media distractions – There are people who have Facebook, Twitter, LinkedIn, YouTube, Instagram, Hootsuite, Tumblr, Foursquare, Shutterfly, Pinterest, Google Chat, Reddit, and StumbleUpon accounts. And when they are not on social media they are checking their email. If you are falling behind on work and cannot focus on the tasks on hand, then perhaps you should consider uninstalling some apps.
Don’t be afraid to delegate – Ultra-productive people accept the fact that they are not the only smart and talented person in the organization. Trust your co-workers when you delegate tasks and have faith that they will do their jobs so that you can focus on your.
Don’t be afraid to say NO – Avoid using phrases like ‘I don’t think I can’ or ‘I am not certain’. If you are able to say no to new commitments then all you re doing is respecting your current commitments and increases the chances of completing them.
Avoid unnecessary meeting – Even if it seems tempting to meet with people for the benefit of networking, the time you get at your desk is extremely valuable. It is important to be able to refuse meeting that are not important.
Avoid multitasking – Multitasking is a productivity killer and should be avoid at all costs. Research has shown that multitasking is less productive than doing a single thing at a time. Multitasking reduces your ability recall information, reduces your attention span and switch from one job to another as well as those who complete one task at a time. Multitasking reduces your performance and efficiency because our brains can only focus on one thing at a time. Multitasking reduces the capacity to perform.
Let technology do the work for you – Even-though technology can be a distraction, it can also help you focus. Set up email filters and prioritize your Inbox, use apps to alerts you something important happens, like when a stock hit a certain price, for example. Or when you receive an important email from a good customer.