Tag Archives: time management

How to improve your productivity at work

Productivity tips

We are all confronted with productivity issues on a daily basis and there are only 24 hours in day. But somehow there are some people who always have twice the amount of time and the ability to get things done even when juggling multiple projects. How do they achieve their goals and objectives without fail?

Productivity is a combination of both intelligent planning and focused efforts. It is always a challenge to stay productive at work and home. We all know that great feeling after leaving the work after an ultra-productive day. With the right attitude and approach, you can make every day productive. It is not about working longer hours, rather it is about working smarter.

Here are a few tips to improve you productivity:

Deal with things as they happen – Avoid saving emails or phone calls for later. As things get your attention you should act on it, delegate it or delete.

Always prepare for tomorrow before leaving work – It is a good idea and habit to spend some time at the end of each day preparing for the tomorrow. This helps you understand what you have accomplished during the day and will promote a productive day tomorrow.

Don’t get distracted by your Inbox – Try not letting your email to be a constant interruption. Try checking your email at designated times and take advantage of features that prioritize messages by sender. Set alerts for more important clients, customers, and vendors.

Always do the worst tasks at the start of each day – Avoid procrastination and deal with the most dreaded tasks and items on your to-do list at the start of every day.

Take time and go off the grid – Don’t be afraid to go off the grid when you need to. Leave your contact number with a trusted person who will filter all enquiries. Going off the grid can help to complete high-priority projects and tasks.

Stick to meeting schedules – Meeting are generally the biggest waste of time and can drag on forever if not managed well. Sticking to meeting schedules will keep everyone focused and efficient.

Avoid social media distractions – There are people who have Facebook, Twitter, LinkedIn, YouTube, Instagram, Hootsuite, Tumblr, Foursquare, Shutterfly, Pinterest, Google Chat, Reddit, and StumbleUpon accounts. And when they are not on social media they are checking their email. If you are falling behind on work and cannot focus on the tasks on hand, then perhaps you should consider uninstalling some apps.

Don’t be afraid to delegate – Ultra-productive people accept the fact that they are not the only smart and talented person in the organization. Trust your co-workers when you delegate tasks and have faith that they will do their jobs so that you can focus on your.

Don’t be afraid to say NO – Avoid using phrases like ‘I don’t think I can’ or ‘I am not certain’. If you are able to say no to new commitments then all you re doing is respecting your current commitments and increases the chances of completing them.

Avoid unnecessary meeting – Even if it seems tempting to meet with people for the benefit of networking, the time you get at your desk is extremely valuable. It is important to be able to refuse meeting that are not important.

Avoid multitasking – Multitasking is a productivity killer and should be avoid at all costs. Research has shown that multitasking is less productive than doing a single thing at a time. Multitasking reduces your ability recall information, reduces your attention span and switch from one job to another as well as those who complete one task at a time. Multitasking reduces your performance and efficiency because our brains can only focus on one thing at a time. Multitasking reduces the capacity to perform.

Let technology do the work for you – Even-though technology can be a distraction, it can also help you focus. Set up email filters and prioritize your Inbox, use apps to alerts you something important happens, like when a stock hit a certain price, for example. Or when you receive an important email from a good customer.


How to make your To-Do list work for you

End of day To-Do ListDo you feel overwhelmed with thing you need to do and that there are not enough hours in the day. Well, you are not alone. To increase your productivity, time management, and reduce stress levels you need to create effective and efficient to-do lists. By creating organized lists you will be able to create a healthy balance between life and work.

It is simple to create your to-do list and it could change your life but there is a right way and wrong way when creating your list. Whether you are creating a shopping list or planning a vacation, there are simple ways to and mistakes that most people make that prevent the list from being effective.

In order to create an effective list you need to understand that not all task are created equal. Given the pressures we face both at work and home, it is important to make efficient lists and focus on things that matter. When you create a list you need to place each item in context – energy-based context, time-based context, priority-based context, and work/life-based context.

Here are few ideas to help you create efficient and productive to-do lists:

Separate you lists – Create separate lists for different areas of you life. Avoid mixing work and personal life tasks into one list. By separating your lists will help you to view list without the need and time wasting task of deciphering and prioritizing.

Create one place for all you lists – Avoid using scraps of paper and envelopes to create lists. Keep all you lists in one place that is easily accessible. Keeping your lists where you can access them quickly will make all the difference. It could a notepad that you keep in your bag or an app that you could reference across digital platforms.

Why do lists keep on growing – Make a daily to-do lists and prioritize each item. Place the most important things to do in separate list. Always be sure to pace things on your lists that you have time and resources to complete. Smaller lists will set you up for confidence booster daily wins and allow you to move on to the next task.

Outsource and delegate tasks – Even if you are able to complete a task on your list does not mean you need to do it. Take a look at your to-do items and identify which items you can delegate and free up your time.

Organize your mind and thoughts – A to-do list will help you organize your mind and give you the opportunity to plan your actions and get all your task done. Writing down your task send a strong message to your subconscious, enabling you to take action and get things done.

Start feeling productive – It is always a great feeling being able to look at your lists and see that everything has been checked off. This gives you back control. It also gives you a positive productive feeling and this alone is worth keeping lists for.

Let your to-do list create order – Creating a to-do list will help you stay focused and improve your productivity. Break down all the things to need to do from one long list into separate manageable lists. A to-do list not only creates order but also gives you a strategy for getting things done.

Improve your time management – There are many time management techniques to help you keep organized and efficient. A good to-do one way for you to quickly and effortlessly get into the habit of time management like a professional… which in turn will help you achieve your goals!

Keep lists organized and current – there is change that every time you look at your to-do list you become overwhelmed and stressed. Organize you on a daily basis  or even go as far as making your list hour by hour. Separate your lists by day, project, deadline. Go one step further and separate personal and work lists.

Reduce your stress levels – Getting things done and moving forward efficiently will give you the chance to sit back and relax, and take that well-deserved break.

Do what you can, with what you have, where you are.


Procrastination prevention tips


Procrastination is a terrible habit that we develop and once it has developed it is very hard to stop. In order to prevent procrastination we need to have impeccable self-discipline. Here are some guides to help you stop procrastinating and just go for it.

We only have the present

Remember that there is only today and what you do today determines who you are tomorrow. When you procrastinate it adds to tomorrow and can turn it into a mess. Think about that advert you saw for your dream job and thought “I will do it later” and when you came back a while later the applications were closed and you missed your chance. By preventing procrastination you also relieve stress by not adding to the work you have. Once you get used to doing a task as you get it you will start a flow and you will break the habit of procrastination.

When will there be another time?

We all have that line “I will start on Monday”. Why? Do it as you think of it because once you start that process of pushing your tasks out further and further it becomes a pattern in your life and eventually you will never get anything done. No more excuses you don’t need them.

Task done = Relief

Once you start doing those tasks you have been pushing away it will be as if someone has taken that massive weight that has been sitting on your shoulders and thrown it away. The feeling of freedom you receive from finally getting all those tasks out the way is so uplifting it will push you to do it more often and once again start to you rid you of your procrastination habits.

Don’t give up

If the above steps don’t seem to be working, then create a daily to-do list and on every list write those tasks. Once you start seeing that task every day on your list you will eventually do it. Most importantly do not take it off your list until you have succeeded and completed the task.

Think About the Repercussions

If all of these steps fail you think about the negative side of not completing these tasks. Think about the stress it will cause or the possible bad reviews from employers and co-workers. Think about how it could have an effect on you in the future and possible employment.

That is why action is important. Talking, planning, discussing are not actions. They won’t move anything. Only in doing, things get completed. You want to prevent procrastination. Do it NOW, on your own. No one can do it for you. There is power in action and that power can be used to stop procrastinating.


How to take time away from your business


Travel and tourisim

Consider the value of taking time off. Recognize taking a break is necessary for your health and well-being. When you don’t take enough breaks, productivity, decision-making and leadership abilities suffer–and people can tell.

Harvard Business Review study found, taking time off can even improve communication and efficiency. An experiment was conducted on the Boston Consulting Group (BCG) in which consultants were required to take days off. While participants resisted the mandatory break at first, they soon realized its benefits. A consultant even reported coming back refreshed in spite of a busy week. The company also found additional benefits to taking mandatory breaks, including improved communication, learning, and results.

Put things into perspective:  Set aside your guilt and control issues for a moment and objectively consider the state of your company. Look at the numbers. How are your sales? Are you meeting your goals? Also take a look at your own performance. How many times did you take off in the past year? What results have you achieved as CEO? If you’re on track with everything and you’re due for a break, there isn’t any reason to feel guilty about it.

Talk to your team: Discuss plans with your employees and let them weigh in. Ask if they need your approval with anything before you leave and make sure they have your contact information.

Have a contingency plan: Appease your inner control freak by setting up a contingency plan while you’re away. Delegate tasks and make sure everyone in the company knows who to turn to while you’re gone. Do the same thing with clients, vendors, and other external parties. Let them know that you’ll be taking some time off and tell them who to contact for any urgent issues.

The bottom line: Ultimately, the choice will rest on you. Whatever you decide, make sure you’re doing it because it’s what you need and not because your inner control freak made the decision for you.



Time management tips to balance your life


Managing ones time is critical in creating a balanced life style. Are you looking to improve your productivity and create a balance between work and your personal life? Here are some time management tips to balance your life. Choose one of these tips that appeal to you NOW. Then come back later to review these and commit to the next one.

  • Start work within five minutes of sitting down at your desk and switching on your computer.
  • Value your time and other people will do the same.
  • When things get really pressurized and you’re tight for time, ignore email completely.
  • We’re all equal when it comes to time.
  • Get into the habit of switching off email whenever you can.
  • Use your time for the things that are worth it.
  • Do not procrastinate.
  • End your working day at a fixed time.
  • Sleep!
  • Schedule your Social Sharing
  • Do a time audit for one week and look at exactly where your time is going.
  • Limit the things that drain your time and energy. Then, with the time you do have you’ll get more done in a focused, energized way.
  • We all need down time.
  • We regularly underestimate how long something will take us. Factor this in!