Tag Archives: productivity

How to be more productive and efficient

Increase your Productivity

Working harder is not always the key to success. Working productively, however, can produce far better results. As we all know, time is a limited commodity. The key success is not about working harder, rather it is about working smarter. There is a huge distinction between being busy and being productive.

Being busy does not necessity mean you are being more productive. It is less about time management and more about how you manage your energy each day. To be more productive you need to be able to spend the least amount of energy to get the most benefits.

Being a productive person is more about being able to work smarter, not harder, and making the most out of every day. Easier said than done, but getting more done every day in the least amount of time is achievable if you are not sabotaging yourself with bad habits.

To be more productive takes a serious amount of determination and thought. Here are few things you can change in your daily routine to be a more productive both at home and at work:

  • Avoid impulsive web browsing and getting sidetracked when surfing the net.
  • Stop multitasking and do not believe that multitasking is a better way to get things done.
  • Refrain from constantly checking your email throughout the day.
  • Always do your most important tasks and work earlier in the day.
  • Start automating all those repetitive tasks.
  • Avoid taking too many meetings. Nothing disrupts the flow of productivity like an unnecessary meeting.
  • A daily exercise routine is not healthy but also increases productivity.
  • Improve your time management skills and sign up for a course.
  • Tidy up your to-do list. If it is not absolutely necessary the get rid of it.
  • Try not be a perfectionist. The more perfectionist you are, the less productive you become.
  • Reduce your working day from 10 to 8 hours and work week form 6 to 5 days. The more you work, the less effective and productive you are going to become over both short and long-term.
  • Get rid of all those time thieves, activities or situations that distract or interrupt you from performing better.
  • Make sure you are always hydrated during the day.
  • Challenge your thoughts and develop a more productive mindset. Productive people think very differently than others.
  • Do not sit all day. Rather forego coffee or fluorescent-lighted conference-room meetings for a walking meeting.
  • Try getting an early start and make more time for productive work.
  • Schedule your more important tasks during your peak performance times.
  • Learn to delegate and avoid trying to do everything yourself.
  • Prioritize your goals. Having lots of goals does not translate into success.
  • Meticulous planning of your daily routine and schedule does not make you more productive given that things don’t always go according to plan.
  • Never charge your phone next to your bed overnight and let that LED screen damage your vision and suppress production of melatonin.

How to improve your productivity at work

Productivity tips

We are all confronted with productivity issues on a daily basis and there are only 24 hours in day. But somehow there are some people who always have twice the amount of time and the ability to get things done even when juggling multiple projects. How do they achieve their goals and objectives without fail?

Productivity is a combination of both intelligent planning and focused efforts. It is always a challenge to stay productive at work and home. We all know that great feeling after leaving the work after an ultra-productive day. With the right attitude and approach, you can make every day productive. It is not about working longer hours, rather it is about working smarter.

Here are a few tips to improve you productivity:

Deal with things as they happen – Avoid saving emails or phone calls for later. As things get your attention you should act on it, delegate it or delete.

Always prepare for tomorrow before leaving work – It is a good idea and habit to spend some time at the end of each day preparing for the tomorrow. This helps you understand what you have accomplished during the day and will promote a productive day tomorrow.

Don’t get distracted by your Inbox – Try not letting your email to be a constant interruption. Try checking your email at designated times and take advantage of features that prioritize messages by sender. Set alerts for more important clients, customers, and vendors.

Always do the worst tasks at the start of each day – Avoid procrastination and deal with the most dreaded tasks and items on your to-do list at the start of every day.

Take time and go off the grid – Don’t be afraid to go off the grid when you need to. Leave your contact number with a trusted person who will filter all enquiries. Going off the grid can help to complete high-priority projects and tasks.

Stick to meeting schedules – Meeting are generally the biggest waste of time and can drag on forever if not managed well. Sticking to meeting schedules will keep everyone focused and efficient.

Avoid social media distractions – There are people who have Facebook, Twitter, LinkedIn, YouTube, Instagram, Hootsuite, Tumblr, Foursquare, Shutterfly, Pinterest, Google Chat, Reddit, and StumbleUpon accounts. And when they are not on social media they are checking their email. If you are falling behind on work and cannot focus on the tasks on hand, then perhaps you should consider uninstalling some apps.

Don’t be afraid to delegate – Ultra-productive people accept the fact that they are not the only smart and talented person in the organization. Trust your co-workers when you delegate tasks and have faith that they will do their jobs so that you can focus on your.

Don’t be afraid to say NO – Avoid using phrases like ‘I don’t think I can’ or ‘I am not certain’. If you are able to say no to new commitments then all you re doing is respecting your current commitments and increases the chances of completing them.

Avoid unnecessary meeting – Even if it seems tempting to meet with people for the benefit of networking, the time you get at your desk is extremely valuable. It is important to be able to refuse meeting that are not important.

Avoid multitasking – Multitasking is a productivity killer and should be avoid at all costs. Research has shown that multitasking is less productive than doing a single thing at a time. Multitasking reduces your ability recall information, reduces your attention span and switch from one job to another as well as those who complete one task at a time. Multitasking reduces your performance and efficiency because our brains can only focus on one thing at a time. Multitasking reduces the capacity to perform.

Let technology do the work for you – Even-though technology can be a distraction, it can also help you focus. Set up email filters and prioritize your Inbox, use apps to alerts you something important happens, like when a stock hit a certain price, for example. Or when you receive an important email from a good customer.


How to make your To-Do list work for you

End of day To-Do ListDo you feel overwhelmed with thing you need to do and that there are not enough hours in the day. Well, you are not alone. To increase your productivity, time management, and reduce stress levels you need to create effective and efficient to-do lists. By creating organized lists you will be able to create a healthy balance between life and work.

It is simple to create your to-do list and it could change your life but there is a right way and wrong way when creating your list. Whether you are creating a shopping list or planning a vacation, there are simple ways to and mistakes that most people make that prevent the list from being effective.

In order to create an effective list you need to understand that not all task are created equal. Given the pressures we face both at work and home, it is important to make efficient lists and focus on things that matter. When you create a list you need to place each item in context – energy-based context, time-based context, priority-based context, and work/life-based context.

Here are few ideas to help you create efficient and productive to-do lists:

Separate you lists – Create separate lists for different areas of you life. Avoid mixing work and personal life tasks into one list. By separating your lists will help you to view list without the need and time wasting task of deciphering and prioritizing.

Create one place for all you lists – Avoid using scraps of paper and envelopes to create lists. Keep all you lists in one place that is easily accessible. Keeping your lists where you can access them quickly will make all the difference. It could a notepad that you keep in your bag or an app that you could reference across digital platforms.

Why do lists keep on growing – Make a daily to-do lists and prioritize each item. Place the most important things to do in separate list. Always be sure to pace things on your lists that you have time and resources to complete. Smaller lists will set you up for confidence booster daily wins and allow you to move on to the next task.

Outsource and delegate tasks – Even if you are able to complete a task on your list does not mean you need to do it. Take a look at your to-do items and identify which items you can delegate and free up your time.

Organize your mind and thoughts – A to-do list will help you organize your mind and give you the opportunity to plan your actions and get all your task done. Writing down your task send a strong message to your subconscious, enabling you to take action and get things done.

Start feeling productive – It is always a great feeling being able to look at your lists and see that everything has been checked off. This gives you back control. It also gives you a positive productive feeling and this alone is worth keeping lists for.

Let your to-do list create order – Creating a to-do list will help you stay focused and improve your productivity. Break down all the things to need to do from one long list into separate manageable lists. A to-do list not only creates order but also gives you a strategy for getting things done.

Improve your time management – There are many time management techniques to help you keep organized and efficient. A good to-do one way for you to quickly and effortlessly get into the habit of time management like a professional… which in turn will help you achieve your goals!

Keep lists organized and current – there is change that every time you look at your to-do list you become overwhelmed and stressed. Organize you on a daily basis  or even go as far as making your list hour by hour. Separate your lists by day, project, deadline. Go one step further and separate personal and work lists.

Reduce your stress levels – Getting things done and moving forward efficiently will give you the chance to sit back and relax, and take that well-deserved break.

Do what you can, with what you have, where you are.


Productivity tips that are unproductive

Productivity tips

There are many experts and studies that offer us tips and advice on how to be more productive. Many of these tips actually work for most of us but not for everyone. There are however many productivity tips that are not only myths but also prevent you from getting your work done. The main explanations for this is that instead of boosting your effectiveness, they propose solutions whereby you organize your work and task in an unnatural and unproductive way.

Here are few common productivity tip and myths and how to fix them:

Never check you email first thing when you arrive at work – Checking you email first thing can ruin your daily schedule. This might be difficult in our fast-paced life and might even increase your anxiety. the solution for this is to check you email but only reply if it takes less than a few minutes. If need be reply with a simple answer to say that you have received the email and will reply later in the day in more details. Going through your email is actually a good thing and a good use of time. It give you time to think of a good response.

We always are told to do the most difficult task first – This seems good logic and strategy, however your hardest task might take more time than you think and, in turn, ruin your schedule. This approach might even deflate you hopes for a productive day. Instead, ease into your tasks and get your momentum going by doing simpler tasks. This will help you to free up the needed time for those more difficult tasks on your to-do list.

Organize your day and  create a master to-do list – It is a good idea to get all the things you need to do out of your head and on paper. But after you have made your list it might then be difficult to pick and choose  what you need to do first. The way to create a master list is to divide your list into actionable tasks and go further and put things in categories.

Everyone tells us to stop multitasking and focus – There are plenty of people who state that they are fully capable and masters of multitasking and are able to juggle multiple projects a once. I understand this because i am one of those people as long as I keep track of everything. Honestly, stress can be a goo things and make you more productive. The answer is if tone selective in the task you choose to do simultaneously.

The more hours you work, the more you will get done – More hours does not mean more will be accomplished. It is logical to pull an all-night at college or for you boss to ask you stay late. The reality is that more hours doesn’t equal more work, and in fact, longer hours usually leads to worse results, lower productivity, and an unhappy, less healthy you.

Our worst enemy is procrastination – Procrastination is seen as something we need to tackle and avoid. Most people think that doing nothing is viewed as a  waste o time.  It is true that procrastination can waste precious tie and make sure that your to-list never get done. Having said this, we must also remember that we need to give our bodies and mind a chance to recharge. If be banish procrastination. it might mean be causing more harm than good to your mental health.

Always make sure your workspace is clean and organized – Many professionals will tell you that in order to get your work done you need to have a clean and tidy desk with everything place. But this does not work for everyone. Research has shown that a mess y workspace might lead to  lower efficiency, but in some cases clutter might make people more efficient, help make decisions, and feel more creative. It all depend on the individual person.

Working from home or cafe can be unproductive – Working from home can be a challenge but it can also increase productivity. There are studies that have shown that background noise in cafe is good for creativity and helps people focus. In a nutshell, it all comes down to the individual and personal preferences.


Tips to Stay Productive in a Spontaneous Life

Spontaneous productivity

Everyone knows the importance of having a balanced life. You do not have to be all work and no play all the time. There are ways to be productive while still living a spontaneous life. These are some tips to help you live a balanced but productive life.

Productive Partying – Focusing on new experiences helps to re-energize you and increase your productivity.

Time Management’s Dirty Secret – Time management can help to a certain extent, but no one wants to become a human robot. Doing fun activities that are outside of your normal routine can often help relax you more than scheduling time to relax all the time.

Combining Activities – Doing varied activities using different muscles will often help you stay focused and engaged in whatever task you are completing.

Complete Engagement – Productivity will always be affected if you are not enjoying the work you are doing. You need to be doing things that are meaningful to you as well as enjoy what you are doing to ensure complete engagement and productivity.

Varied Activities and Engagement Creates Energy

Here are some practical suggestions for injecting productivity into a spontaneous life:

  • Know Thy Results
  • Sign Up for New Experiences
  • Know the Motivation
  • Realize the Law of Diminishing Returns
  • Use Daily Goals
  • Work First
  • Watch Your Muscles
  • Get Your Priorities Straight
  • Kill Boredom

These tips will show you that spontaneity can always increase productivity while reducing stress and ensuring you always live a well-balanced life.