One way to accelerate your career or business is with good writing and communication. In any business today, good writing and communication skills are required in a myriad of ways, including email, advertising copy, and presentations. A deficiency in writing and communication skills can hold you back and even damage your career ambitions.
By using simple, clear, precise language–and following a few other basic writing rules–you can become a better communicator. Whether you are finance guru, web developer who dreams in code, a secretary, or front desk receptionist, good writing and communication skills is required for the success of the business.
Most business professionals have little or no experience or training when it comes to writing. Those with business degrees probably did a bit of writing in school, however writing is rarely stressed in business programs. To be a good communicator your need to use simple, clear, precise language and follow a few basic rules.
Here are few tips to improve your writing and communication skills:
- Less is more
- Avoid using metaphors
- Use simple clear language
- Insert a call for action
- Delete all those needless words
- Focus on lucidity or clarity
- Always write and use active verbs
- Make sure you answer all questions: Who? What? When? Where? Why? and How?
- Save a copy of successful templates for future prototypes
- Pay special attention to names, titles, and genders
- Understand the difference between “affect” vs. “effect
- Use English and avoid all forms of jargon
- Properly insert your periods when using a quotation.
- Avoid exclamation points
- Confirm whenever possible and respond to emails with a confirmation.
- Short sentences are best
- Sign off in a professional way
- Match your subject to your pronoun and verb
- Use correct grammatical structure and complete sentences
- Try avoid using too many adverbs
- Use your spell check
- Proofread your work
- Read it out loud
- Write once, check twice
Good writing and communication skills may require a talent that few of us have, but effective writing and communication is a skill that can be mastered with training or short course. If your business writing isn’t up to snuff, follow the tips above and see if you can’t improve it.
When deciding to hire graduates, employers are most often looking for those individuals who are able to work in a team, confident in their decision making, and have the ability to solve problems. Graduates also need to be able to communicate with fellow team members as well as customers. It is important for graduates to possess technical skills that are related to their jobs descriptions.
Here are some of the most important skills that employers are seeking when hiring:
1. Ability to work i with others within a team structure.
2. Ability and confidence to make decisions and solve problems.
3. Be able to communicate with individuals both inside and outside the company.
4. Have the capability to plan, organize and prioritize work.
5. Be able to obtain and process information.
6. Have skills to analyze quantitative data.
7. Technical understanding and knowledge related to the job description.
8. Be proficient in software programs related to their jobs.
9. Be able to create and edit written reports.
10. Be able to influence others.
No matter what you study or major in at college, it is imperative that graduates possess the skills listed above. These skills must be conveyed in your cover letter, resume and job interview. Today, employers are looking for those individuals who possess universal skills across different academic disciplines and in positions or job role when working with other team members. In order to land that dream job, graduates need to be able to communicate in a clear and precise way that they have these skills.
How to stand out in the crowd
At big corporate functions people often will all be dressed in the same colours – neutral colours such as beige, grey etc. If you want to stand out from the crowd wear something bright but not too eccentric. Be that person in bright blue instead of navy blue.
Communication with others is also a vital part of standing out. People will always be attracted to those who speak with their body language and give off a look that they are having fun as well entertaining for everyone around them. You will always be drawn to these people who will have a crowd around them instead of those standing two feet apart from each other with their eyes wondering everywhere else in the room.
People each have their own Persona’s which you are born with and this is otherwise known as your Unique Brand Style.
Here are some steps as to how you can be one of those people that stand out from the crowd:
Get your own style that describes who you are and what you are about. You can decide if you’re the person who loves wearing bright colours that attract attention or you love the casual be easy look. Whatever look you want to go for own it and make it your own.
Embrace a positive attitude and let go of all negativity in your life. Your positive attitude creates a positive energy that attracts people to you so be humorous and show that you are interested in others and what they have to say.
Another way to stand out is to support a cause whether you become a mentor or just support others in your community or business and try to be that person people can count on. Become a volunteer or do something else that gives back to the community and supports social responsibility.
Be a leader, speak up about things step out from the crowd and do something different. Join a project or group that makes a difference in the world you live in. Commit to all of these and you will soon see that you are no longer just a part of the crowd.
We spend more than 80% of our time at work, and we are aware that communication is always a challenge, but is this a microcosm of the rest of our lives?
Do any of the following describe you?
- Whining and snippy comments
- Avoidance and the silent treatment
- Revenge and Disrespect
- Acting up
- Moaning and sulking
- Blaming and fear
- Mocking someone
- Emotional pain
- Mood swings
- False sincerely
- Making someone wrong
- Political games
- Overwhelming someone
- Anxiety and sarcasm
- Disagreeing without thinking
- Giving sympathy
- Demanding sympathy
- Being critical
- Acting stupid
- Regret and pity
- Feeling useless
- Being stressed out
- Cutting off open communication
Keep working to establish and maintain trusting, honest and open communication in all aspects of your lives.
Email is an integral part of our lives. It is amazing to find that in this day and age, how many individuals and companies have still not realized how important their email communications really is. So if you don’t have great email etiquette you will be in trouble.
Over the years we have used email as part of our day and lives, how many of us stop to check ourselves and see if we using it the best way we can.
Subject Line – When you write this, make it exciting if you applying for a job: “Ranked as #1 Sales Leader for 5 years running”, this will make anyone sit up and take note. Make a summary of who you are to get attention. In todays world, everyone gets huge amounts of mails daily, you have to differentiate yourself.
Email Tone – When you reply to a mail from a potential Employer, reply conservatively. Be polite and to the point. Remember people hire people and 80% of a decision is if you are a culture fit, so how you engage on this platform is critical. Be smart in this regard. You do not know what email program they are using, so do not embed logos etc. It may come out looking shocking.
Email Length – This mails purpose is to get them to read your CV, so treat it as a cover letter. Keep it short, sharp and to the point. No long winded essays, this will just be deleted.
Read Receipt – Be careful when you use this. Rather save your sent mail and follow up with a mail or call. Read receipts do suggest a level of mistrust, so be careful when using this option.
Urgent Delivery – This is a definite thing not to do! Lots of people are applying for that job. Separate yourself out by tour contents and subject line. Not by making this urgent! It is not urgent to the prospect employer and can only cause irritation. Even if you have the very best intentions.
Use these simple guidelines and you will be rewarded. Email is the first introduction to you, so make it count.